Organic System Plan

OSP

for

Textile Processing and Trading

Certification according to the

Global Organic Textile Standard

GOTS

Processor/Trader Company name:
Address:
Country:
Year:
Processing steps requested for certification:
Products which should be mentioned on the certificate:
First completed on: Updated on:

Important Information!

All Global Organic Textile Standard (GOTS) requires a complete description of the processing and trading activities (import, export), resp. processing or storage site. This so-called Organic System Plan (OSP) constitutes the basis for inspection and certification. Therefore, the OSP should be filled with outmost care to provide to Kiwa BCS sufficient information for verifying compliance with the Global Organic Textile Standard (GOTS). For annual renewal of the certificate, the OSP must be updated if any changes in the company itself or in the supply chain have occurred. If no changes have appeared, the operator should however return the OSP with the actual date.

Important:	The OSP must be filled out for each processing, resp. trading company (!). You may include in

one OSP facilities belonging to your company, provided that they are not legally and operational

independent and that they are working under one management and provided that the measures

described in this OSP apply EQUALLY TO ALL FACILITIES. Please list all facilities and their

addresses.

In case that your company has various sites, which conduct different businesses separate OSP

per facility must be completed.

Fields designated in orange means the company must provide or attach a document.

1.	General Information about the company to be certified

Applicant
Company Name:
Address:
Zip Code
and Town:
Country:
Person responsible for GOTS certification
Name:	Phone:
Function/ Department:	Mobile phone:
E-Mail:	Internet:
Invoice recipient (if different):	E-mail-adress for invoice:
Please briefly describe the facility operations and/or trading activities of the company:
Please provide an organization chart during inspection.
Please provide a site plan of all facilities of the certified company during inspection.

Which main activities of the company are covered in this OSP?	Processing Manufacturing	Storage	Trading
Are all activities done/realized in company owned facilities?	Yes	NO Some activities are done/realized by sub-units, subcontractors
If No: which activity(s)?

Information about employees

Number of employees in total	Number of employees in production – excluding those in administration
Number of female employees	Number of male employees
Special assignments (such as migrant workers or temporary workers, home workers)
Please provide a list of all employees (with positions) during inspection.

Informationen about production, turnover, and capacity

Production capacity in total	Percentage of GOTS production	%
Annual turnover in total (€)	Turnover with GOTS certified products (€)

Previous GOTS certification and additional sustainable certifications

Is this the first GOTS certification of your company?	Yes	No
Is your company or any of your processing sites/units certified according to another sustainable textile standard (e.g., Wrap, STeP, IVN best, etc.)?	Yes	No
Please briefly describe your Certification history (former/other certification, certification bodies, etc.):
Certification body	Standard	Months and Year of first inspection	Recent certificate was/is valid until …
If your entity was inspected / certified beforehand by another certification body than Kiwa BCS - please attach a) the latest scope certificate, b) information regarding corrective measures, deviations, sanctions, etc.	Attachment No.

2.	Scope of Certification

Relevant processes for certification

Code	Process Category	Code	Process Category
PR0001	Boiling	PR0022	Preparatory
PR0003	Biological recycling	PR0023	Printing
PR0035	Brand	PR0024	Pulp making
PR0004	Chemical recycling	PR0025	Retail sales
PR0005	Collecting	PR0039	Retting
PR0008	Dyeing	PR0040	Scouring
PR0009	Embroidery, embellishment	PR0027	Spinning
PR0012	Finishing	PR0029	Top making
PR0013	Ginning	PR0030	Trading
PR0015	Knitting	PR0031	Warehousing, distribution
PR0016	Manufacturing	PR0032	Washing, laundering
PR0019	Non-woven manufacturing	PR0033	Weaving
PR0020	Packaging	PR0034	Other
PR0021	Pre-treatment
Please indicate detailed information about your processes and technology/method which is relevant for the GOTS inspection, in Annex 4 List of production processes GOTS (which includes trading and storage as process as well).	Attachment No
Remarks:

Site(s)/Facilities of processing, handling, and storage

Is part of the processing, trading, storage or dispatching done by another company or a sub-contracted company?	Yes	No
Are some of the other companies or subcontracted companies you work with independently GOTS certified?	Yes	No
Are rooms or buildings located in other places used for storage of GOTS products?	Yes	No
If “yes”: By whom are these rooms/ warehouses / buildings owned?	Company owned	Third-party warehouse	Other
Please indicate all your facilities, subcontractors (certified, none certified), as well as warehouses related to GOTS production and trading in Annex 3 List of sub-contractors GOTS.	Attachment No.

Suppliers of GOTS goods

Are all your suppliers GOTS certified?	Yes	No
Do you operate as a contract manufacturer for your clients?	Yes	No
Please indicate all your suppliers of GOTS goods in Annex 2 List of suppliers GOTS.	Attachment No.
All certificates should be provided to the inspector during inspection.

Quality assurance system referring to section 5 of GOTS

Is the company certified according to any QM-Program?	ISO 9001	None	Other – please mention
Are the incoming goods checked (quantity, quality, etc.) and results documented?	Yes	No	NA
Have you established a risk assessment, to assure compliance with 5.2.6 (Technical Quality Parameters) as well as 5.2.7 (Limit Values for Residues in GOTS Goods), and 5.2.8 (additional materials and accessories)?	Yes	No	NA
Do you perform residue testing with testing frequency, type and number of samples (such as GOTS goods, components of the products and/or other inputs) according to your risk assessment?	Yes	No	NA
Are Oeko-Tex Standard 100 certificates or residue reports available for accessories in order to prove compliance with the requirements in section 5.2.8 of GOTS.	Yes	No	NA
Please provide all prepared documentation and available reports during inspection: Risk assessment Latest residue analysis reports (reg. certified goods and accessories) Fastness tests Records of incoming goods control

Separation system (in production) referring to section 2.6 of GOTS

Do you process any conventional products beside GOTS products in your company or among your subcontractors?	No production	Yes	No
Which kind of separation in case of parallel production/handling?
Physical separation (different processing facilities)	Separation in time (same processing facilities)
In case of separation in time: Are processing lines, machines, etc. adequately cleaned before the GOTS processing to prevent contamination of GOTS certified products?	Yes	No	Not relevant
Are GOTS products stored separately from those with other status (transition or conventional)?	Yes	No	Not relevant
a) only organic products
b) all goods are stored packed
Is there any risk potential that GOTS products are contaminated with prohibited or polluting substances (e.g. preservants, fuel, detergents, stain remover etc.) during transport, processing or storage?	Yes	No
Please describe the risk potential and your measures to avoid any commingling or contamination:
Please provide all records about cleaning of processing / facilities and separation system within production and storage during inspection.

Identification system of GOTS products

Processing stage/ Level	Not relevant	Type of package	Labeled	Labels include information concerning …	Example in Attachment No.
opened	packed	yes	no	Product	Quantity	Label grade	License-No.	Certification Body
Transport to storage or processing/handling unit
Storage of incoming goods
During production / handling
Storage of (semi-) finished goods
Sale/Export (finished products)
Are lot numbers used? (if applicable)	Yes	No
If “yes”: At which levels? What information do they contain? - Please describe:
Is there a traceability system implemented which allows tracing back each product to the origin/supplier?	Yes	No
If “yes”: Please describe your traceability system:

Labelling GOTS goods referring to section 2.6 / 2.7 of GOTS

Do you use the GOTS-sign for on-product labelling?	Yes	No
If “yes”, which kind of labelling? (hangtag, sewn in label, packaging)
Where else is the GOTS sign used?
Please require label release for any kind of GOTS sign use according to “Conditions for the use of GOTS Signs” and provide the approval during inspection. If your client is responsible for label approval the related release forms must be available during inspection.
Please indicate your clients to whom you sell GOTS goods in Annex 6 List of clients and orderer GOTS.	Attachment No.

Chemical substances referring to section 4.2 of GOTS

Recipes / ingredients

Please provide an inventory list of all GOTS approved chemicals (ingredients, additives and auxiliaries) used in your production according to Annex 5 List of chemical substances GOTS. It’s only allowed to use chemical substances which are listed in GOTS positive lists. All related letters of approval from your chemical suppliers should be available during inspection.	Attachment No.	Not relevant
Please provide a Material Safety Data Sheet for ingredients, which are not listed in the GOTS positive list (Letter of Approval) during inspection.	Not relevant
Please provide all used recipes of your produced GOTS articles during inspection.	Not relevant

Environmental management

Environmental policy referring to section 4.3 of GOTS

Is the company certified according to …?	ISO 14000	None	Other – please mention
If “none”: Does the company have an environmental policy?	Yes	No
If “yes”: Please attach your environmental policy.	Attachment No.
Is the company certified according to climate program?	My climate	None	Other – please mention
Do you collect information on sources of greenhouse gas emissions (GHG) within your own operations and identify means for reduction for each source?	Yes	No
If “yes”: Please attach related certificate and/or documentation	Attachment No.

Wastewater treatment referring to section 4.3.2 of GOTS

If water is used in the processing – where is the wastewater treated?	Municipal	Own plant	No treatment	Not relevant – no water used
If water is used in the processing which kind of purification plant is in use?	One level	Two level
Do you monitor the wastewater parameters internally?	Yes	No	Not relevant
If “yes”: Are the results documented?	Yes	No
Please document the values for wastewater	Annual value	Limit
Please document the values for energy consumption	Annual value
Do you use recycled water in the process for GOTS products?	Yes	No	Not relevant
If “yes”: Please explain your measures taken to avoid the contamination of GOTS products with prohibited substances:
Please provide the following documents during inspection: Description of wastewater treatment Latest result of internal and/or external wastewater monitoring	Not relevant

Storage, packaging and transport referring to section 2.6 of GOTS

Please describe how you prevent GOTS goods from contamination by prohibited substances and commingling with conventional products or substitution of the contents during storage and transportation:
Please indicate your transport means and routes of the goods produced / traded according to GOTS (outgoing goods):
Are there biocides or pesticides used in storerooms or transport means?	Yes	No	Not relevant
Please describe your packaging material used for final products, B2B and/or in retail B2C (synthetic packaging material, paper/cardboard, hangers, textile materials):

Record-keeping and product flow referring to section 2 of GOTS

Please indicate all articles relevant for GOTS certification in Annex 1 List of articles GOTS.	Attachment No.
Do you keep separate records for GOTS and conventional production/products?	Yes	Partly	No
Do you keep the following records current and traceable?	Yes	Partly	No	Not relevant
Valid GOTS scope certificates from your suppliers
Invoices and delivery notes for incoming goods
Valid GOTS transaction certificates for each delivery
Quality proof for accessories and conventional raw materials in accordance with GOTS 3.2 and 3.3
Processing protocols incl. input/output data?
Storage records / stock lists?
Invoices and delivery notes for outgoing or sold goods
Do you periodically combine the received and issued goods as well as the stored quantity in a summary?
Please provide the above-mentioned documents (incoming invoice, shipment paper, outgoing invoice, stock lists) during inspection to enable the inspector to trace the product flow.
Please establish and present a continuously maintained overview for organic product flow during inspection. Any deviations must be announced and verified to the inspector.

Social compliance referring to section 4 of GOTS

Does your company assure the adherence to International Labour Conventions of the International Labour Organisation (ILO), United Nations Guiding Principles on Business and Human Rights (UNGPs) and OECD?	Yes	No
Has the company been audited against	Amfori BSCI	FWF	SA8000	WRAP	Other	None
If “other”: Please indicate for which program and/or standard
Does your company have been audited regarding social requirements by other organisations or client?	Yes	No
Please indicate when and by whom:
Please attach the results from the mentioned audits.	Attachment No.
Does the company have a social compliance management system?	Yes	No
Who is the social compliance manager?
Please add your social policy including a declaration - according to GOTS 4.1 (Due Diligence) 4.4 and 4.5: No forced labour; freedom of association and collective bargaining; no child labour; no discrimination; save and hygienic working conditions; no crude and inhuman treatment; fair wages; no undue working hours; no precarious employment; no migrant workers.	Attachment No.
Please describe your activities regarding the due diligence process to support a responsible supply chain. (GOTS DUE DILIGENCE HANDBOOK FOR CERTIFIED ENTITIES; GOTS 4.1 and Manual for the Implementation of GOTS, section 4)
Is a workers council established?	Yes	No	If not, who represents the employees’ interests?
How old is your youngest worker/apprentice? (GOTS 3.4)
Does your company perform trainings for health& safety and/or social compliance? (GOTS 3.6)	Yes	No
Please provide records during inspection.
Please indicate your working hours (per day and week) and your shift model if applicable. (GOTS 4.4.9)
Please describe your complaint procedure for employees. (GOTS 4.4.13.5)
Please describe how your wages and benefits meet national legal standards or industry benchmark standards. (GOTS 4.4.8) What is the lowest wage in your company? Additionally, a calculation of the living wages gap is required (Template 5 from Amfori: Fair Remuneration Quick Scan may be used)
Please be able to give an overview on all employees during inspection. Reviewing of labour contracts or personnel file might be part of the inspection. Please make respective provisions beforehand. Furthermore, records of internal trainings (health & safety) should be available during inspection.

Ethical Business Behaviour referring to section 4.5 of GOTS

Do you have a Code of Conduct (CoC) in place which prescribes ethical behaviour, honesty, fair dealings and prevention of corruption?	Yes	No
Please provide your Code of Conduct and/or social policy how you ensure ethical business behaviour during inspection.

Confirmation by the operator
I confirm that all information mentioned in the OSP and in all annexes represents fully and accurately the operation and that I have read and signed the obligatory declarations relevant for the GOTS standard. Place: Date: Signature of the processor’s/company’s representative:: Name (in capital letters) of the processor’s/company’s representative:

Parallel production means the processing of organic and conventional products of the same kind.